Recreation Administrative Asst, Milpitas, California

Created 09/21/2021
Reference 460859
Job type Temporary
Country United States
State California
City Milpitas
Zip 95035
Salary $15.65 - $21.56 Hourly

Located at the southern tip of the San Francisco Bay, Milpitas is a progressive community that is an integral part of the Silicon Valley. With a diverse resident population of nearly 80,000 the City of Milpitas sees each of the approximate 432 full-time equivalent employees as committed to accomplishing the community's vision by providing fiscally sound, superior services.

Milpitas has been recognized as one of the top 10 Best Cities for Science, Technology, Engineering and Mathematics (STEM) Workers, approximately 28% of the jobs are in the STEM category. According to the US Census, Milpitas was the 8th fastest growing city in the United States, and the 2nd fastest growing in California. Milpitas also boasts the 3rd highest job growth among the 515 qualifying cities by Wallet Hub. Milpitas is home to an industrious and well-educated community with an average household income exceeding the County average. The homeownership rate is close to 65% and the housing market in Milpitas remains affordable relative to the majority of Santa Clara County.

Milpitas is at the heart of Silicon Valley and is often called the “Crossroads of Silicon Valley” with most of its 13.63 square miles of land situated between two major freeways (I-880 and I-680), State Route 237, and a County expressway. With existing light rail and BART extension opening in 2020, the transit hub adjacent to the Great Mall facilitated high density transit-oriented development with over 2,100 units being built. There are approximately 1,790 acres, or 2.9 square miles designated for various industrial uses.

An additional 350 acres are dedicated to regional and community retail centers supporting 3.5 million square feet of commercial shops. The Great Mall of the Bay Area is the largest enclosed mall in Northern California, with approximately 1.1 million square feet of leasable space for retail and entertainment operations. Several local shopping centers service regional needs including Asian-oriented retail and services. The City provides a multitude of outstanding recreational opportunities, including aquatics, cultural arts and theater, sports leagues and activities, youth and senior programming and activities.

Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city which includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City's $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic.

We encourage you to check us out at:

The City of Milpitas Recreation and Community Services seeks enthusiastic individuals for part-time Administrative Assistant for Recreation Programs at the Milpitas Community Center, Senior Center and/or Sports Center.
Must be able to work between 6:00am-9:00pm Monday through Fridays; Saturdays, 7:00am-2:00pm; 20 - 25 hours/week and limited to 980 hours in a fiscal year (July 1-June 30). You may be required to work, nights, weekends, and holidays. Actual work schedule to be determined through agreement with supervisor.
Examples of Duties
Duties may include, but are not limited to the following:
Under direct supervision of a Recreation Services Supervisor, Administrative Assistants will:
• Answer phone and email inquiries related to Recreation programs
• Assist with filing and various office related projects
• Assist with light cleaning in the fitness rooms, locker rooms and gym
• Have knowledge of ActiveNet Software for program registration, and memberships
• Assist with facility and park rentals, assist with customer inquiries and concerns and other related duties
• Set up adult sports drop in equipment (basketball nets, volleyball nets, pickle ball)

The essential functions of this position include:
• Maintaining a professional front desk environment
• Acting immediately and appropriately to ensure customer satisfaction
• Performing various cleaning and maintenance duties as directed to maintain a clean and safe facility
• Preparing and maintaining reports
• Understanding and enforcing of facility rules, policies and procedures, demonstrating leadership, public relations and decision-making skills
• The individual must be able to represent the City of Milpitas Recreation and Community Services in a professional manner and follow the City's and Recreation and Community Services' policies and regulations

Experience and Education
• Minimum age at time of hire is 18 years old.
• Ability to work independently and possess energy and enthusiasm.
• Must have one year experience of clerical or customer service experience.
• Must have current certification in American Red Cross Community, CPR, First Aid and AED Training, or within 60 days of hire date

License and Other Requirements
Upon selection, additional requirements include:
• Fingerprint clearance (Department of Justice background check) if 18 years or older
Typical Qualifications
Selection Process
Applicants whose qualifications best meet our current needs will be invited to participate in the selection process that may consist of an assessment of the candidate's written skills, computer skills, and an oral board interview. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.

To Apply
Submit application, supplemental questions, and resume online at
The City reserves the right to close or re-open the recruitment at any time. Incomplete and/or inaccurate application materials may result in disqualification from the recruitment process.
Candidates will receive all communications by email regarding the recruitment process, which includes, but is not limited to, application status, testing dates, and interview scheduling. If you require alternate communications, please contact Human Resources at (408) 586-3090.

This recruitment is open until a sufficient number of applications have been received for interviewing purposes and is subject to close at any time without prior notice. Candidates are therefore encouraged to promptly submit their application and supplemental questionnaire responses.

This classification is part-time, temporary role and does not receive benefits.

Public Agency Retirement Services (PARS)

The City of Milpitas is an Equal Opportunity/ADA employer. Reasonable accommodation in the application, examination, and selection process will be made upon request to Human Resources at (408) 586-3090.

The information contained in this announcement does not constitute either an expressed or implied contract and these provisions are subject to change.

Supplemental Information
The City of Milpitas is requiring proof of vaccination status or weekly testing of un-vaccinated individuals. If you have a disability or religious objection to receiving the vaccine and require accommodation, you will be given the opportunity to request an accommodation. After September 15, 2021, COVID vaccination will be required as a condition of employment.

City of Milpitas Temporary/ Seasonal Employee* Benefits at a Glance

Retirement Benefits
Federal law requires that employees who are not members of the City retirement plan (CalPERS) be covered under an alternate retirement plan (PARS).
6% of your salary will be deducted for participation in the PARS plan. The City will also contribute 1.5% of your earnings to your PARS account every pay period.

Deferred Compensation
Temporary /Seasonal employees may contribute pre-tax dollars to a 457 Deferred Compensation Plan administered by ICMARC. This plan allows you to invest in your future by building a retirement savings account using payroll deductions that go into investments you select from the diverse fund lineup.

Paid Time Off
In accordance with State Law, after 90 days, Temporary/Seasonal employees receive 24 hours to use for sick leave.

Work and Life
Temporary/Seasonal employees are eligible for membership at the Milpitas Sports Center.
Temporary/Seasonal employees are eligible for membership in Commonwealth Credit Union, which offers a broad range of financial and investment services.
Temporary/Seasonal employees may qualify for Transportation Reduction Incentive Program (TRIP) cash incentive or transit subsidies based on their commute method.

Health Insurance (Not available to most Temporary/Seasonal Employees)
Temporary employees in a non-clerical position hired in the Planning, Engineering and Building Divisions may qualify for participation in CalPERS health, Delta Dental and Vision. (per Res. 7062) o Multiple plans available through CalPERS Health; plans with Kaiser rate or lower are paid by the City.
Delta Dental: City paid
Vision: City paid

*Temporary/Seasonal employees are limited to work no more than 1000 hours per Fiscal Year.


Are you at least 18 years of age or older?
  • Yes
  • No


Do you possess at least one year experience of clerical or customer service?
  • Yes
  • No

Required Question

Closing Date/Time:

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