Procurement Manager (Reserved for City of Austin Financial Services Department), Austin, Texas

Created 11/25/2021
Reference 479782
Job type Full Time
Country United States
State Texas
City Austin
Minimum Qualifications
Education and/or Equivalent Experience:

  • Graduation with a Bachelor's degree from an accredited college or university, plus six (6) years of experience in a related field, including two (2) years in a supervisory or managerial capacity.



  • Graduation with a Master's degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory/managerial experience.


Licenses and Certifications Required:

  • None.


Notes to Applicants

Position Overview: Under minimal supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including the management of procurement staff, all formal and occasional informal source selection services, contract monitoring and contract administration services, category management, customer management, program management, and a range of advisement and technical support services in these same areas. This position will typically be responsible for soliciting contracts of the highest value, greatest complexity, and most public interest.

The ideal candidate will have demonstrated success as a leader, value team collaboration, possess experience procuring commodity and services for a governmental entity, knowledge of alternative or innovative purchasing methods, strong negotiation and conflict management skills, and effective presentation skills.

Ninety (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.

Application Instructions and Top Candidate Requirements:
A detailed and complete Employment Application is required. Resume and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application. Employment history dates on resume should match online Employment Application. Employment history dates must include month and year. Please include contact information from previous employers. Candidates may be subject to a skills assessment. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Investigation.
Pay Range
$39.91 - $52.89

Hours
Monday - Friday, 7:45 am to 4:45 pm.

Job Close Date
12/01/2021
Type of Posting Departmental Only
Department Financial Services
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location Municipal Building, 124 W. 8th St.
Preferred Qualifications
  • Experience managing and leading professional procurement staff.
  • Demonstrated ability to establish customer contract requirements over multiple departments and negotiate contracts for the larger benefit of the City.
  • Demonstrated ability to provide analysis regarding complex issues and problems and to create recommendations, policies, and procedures to implement organizational improvements and new programs.
  • Demonstrated ability to extract, manipulate, and/or research data and to create detailed reports using various spreadsheet and analytical reporting tools and present information to executives, staff, council boards and external customers.
  • Professional Procurement Certifications such as: Certified Public Procurement Officer ( CPPO ), Certified Professional Public Buyer ( CPPB ), Certified Purchasing Manager (C.P.M.) or Certified Professional in Supply Management ( CPSM ) or national equivalence.



Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Manages one or more procurement units composed of supervisory, professional, and administrative staff; and provides recruitment, hiring, training, recognition, staff development, performance management, coaching, and progressive discipline. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management. Oversees multiple department customers managed by subordinate staff and directly manages department customers as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; and monitors and reports on the performance of departmental procurement plans. Performs program management for one or more programs as assigned; develops and maintains policy and procedural knowledge in assigned programs; develops program goals and objectives and strategies; monitors and reports on program performance. Performs, as necessary, source selection and contract formation services including occasional informal solicitations such as Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State's formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods. Performs, as necessary, contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs, as necessary, category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on category performance.

Responsibilities- Supervision and/or Leadership Exercised:

Responsible for full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of best practices nationally in public procurement.



  • Knowledge of public purchasing practices and techniques.


  • Knowledge of applicable procurement statutes, ordinances, and codes.


  • Knowledge of accounting and budgeting process as it relates to purchasing transactions.


  • Knowledge of contract law, terms, and conditions.


  • Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards.


  • Knowledge of alternative delivery methods for the procurement of construction and construction-related professional services.


  • Knowledge of informal and all formal source selection processes including price competition.


  • Knowledge of contract negotiation and formation, contract management, and contract administration processes.


  • Knowledge of contract category management.


  • Knowledge of automated purchasing systems.


  • Skill in leading, managing, and training multi-disciplinary workforce.


  • Skill in providing internal consulting services.


  • Skill in providing relationship management to assigned customer departments.


  • Skill in developing and leading cross-functional teams.


  • Skill in computes applications including spreadsheets, databases, and word processing software.


  • Skill in establishing and maintaining good working relationships with other City employees and the public.


  • Skill in effective oral and written communication.


  • Skill in exercising good judgment, tact, and diplomacy.


  • Ability to resolve complex formal contract disputes.


Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Procurement Manager position include graduation with a Bachelor's degree from an accredited college or university, plus six (6) years of experience in a related field, including two (2) years in a supervisory or managerial capacity. Graduation with a Master's degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory/managerial experience. Do you meet the minimum qualifications for the Procurement Manager position?
  • Yes
  • No
* Are you currently an employee with the City of Austin Financial Services Department?
  • Yes
  • No
* If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)?
  • Yes
  • No
* Please provide a brief description of how you meet the minimum qualifications listed for this position - to include, meeting the educational requirements, years of related experience and substitutions.
(Open Ended Question)
* Please describe your experience managing and leading professional procurement staff.
(Open Ended Question)
* Please describe your experience in establishing customer contract requirements over multiple departments and negotiating contracts for the larger benefit of the City.
(Open Ended Question)
* Please describe your experience and ability to extract, manipulate and/or research data and to create detailed reports using various software tools to present information to executives, staff, council boards and external customers.
(Open Ended Question)
* Please describe your experience in providing analysis regarding complex issues and problems and in creating recommendations, policies and procedures to implement organizational improvement and new programs.
(Open Ended Question)
* Please list your Professional Procurement Certifications such as: Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (C.P.M.) or Certified Professional in Supply Management (CPSM) or national equivalence.
(Open Ended Question)

Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents

Employer City of Austin, TX

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