Contract Management Supervisor II, Austin, Texas

Created 11/25/2021
Reference 479781
Job type Full Time
Country United States
State Texas
City Austin
Minimum Qualifications
Education and/or Equivalent Experience:

  • Graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.



  • A Master's Degree may substitute for required experience up to two (2) years.


Licenses and Certifications Required:

  • None.

Notes to Applicants
Financial Services Department - Capital Contracting Office

Position Overview: The purpose of this position is to provide supervision to program compliance, contract management, and administrative staff responsible for Capital Contracting Office procurement and contracting activities. The position is responsible for providing oversight to key programs including the Consultant/Contactor Performance Evaluation Program, the Construction Training Program, and the Records and Information Management Program. The position will also supervise staff responsible for procedural development and technical training, as well as purchasing and accounts payables activities.

The ideal candidate will be able to demonstrate the following:

  • Ability to lead a multi-functional team
  • Skill in developing and delivering training
  • Experience delivering presentations to external stakeholders
  • Knowledge of the construction procurement industry


Ninety Day (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.

Application Instructions and Top Candidate Requirements:
A detailed and complete Employment Application is required. Resume and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application. Employment history dates on resume should match online Employment Application. Employment history dates must include month and year. Please include contact information from previous employers. Candidates may be subject to a skills assessment. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Investigation.
Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

Pay Range
$33.52- $43.58

Hours
Monday to Friday, 8:00 a.m. to 5:00 p.m.
Financial Services offers a flexible work environment that includes remote work options

Job Close Date
12/07/2021
Type of Posting External
Department Financial Services
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 505 Barton Springs Rd., Austin, Texas 78704
Preferred Qualifications
  • Ability to lead a multi-functional team
  • Skill in developing and delivering training
  • Experience delivering presentations to external stakeholders
  • Knowledge of the construction procurement industry

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities. Evaluates business process effectiveness and efficiency and makes recommendations for improvement. Researches and designs contract management strategies that meet business needs. Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings. Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management. Monitors and audits contract expenditures and/or infrastructure usage activities. Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses. Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of general business and management processes.
  • Knowledge of contracts and contract terms.
  • Knowledge of cost/benefit analysis.
  • Knowledge of project management.
  • Knowledge of Federal, State and Local laws.
  • Knowledge of city practice, policy and procedures.
  • Knowledge of supervisory and managerial techniques and principles.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritization.
  • Skill in using computers and related software applications.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to work independently.
  • Ability to understand, interpret and apply detailed and complex information.
  • Ability to lead and manage a multi-discipline work force.
  • Ability to write reports.
  • Ability to evaluate contract agreements.
  • Ability to provide internal consulting services.
  • Ability to negotiate.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to establish and maintain good working relationships with other city employees and the public

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications of the Contract Management Supervisor II position requires: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity. A Master's Degree may substitute for required experience up to two (2) years. Do you meet the minimum qualifications of this position?
  • Yes
  • No
* If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)?
  • Yes
  • No
* Please provide a brief description of how you meet the minimum qualifications listed for this position-to include, meeting the educational requirements, years of related experience and substitutions.
(Open Ended Question)
* This position supervises a multifunctional team. Please describe your experience leading working groups responsible for varied job duties and responsibilities.
(Open Ended Question)
* Describe your experience developing and delivering training.
(Open Ended Question)
* Describe your experience delivering presentations to external stakeholders, and include the type of stakeholder group(s) to which you have presented.
(Open Ended Question)
* Please describe your knowledge of the construction procurement industry.
(Open Ended Question)

Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents

Employer City of Austin, TX

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