HEALTH INFORMATION MANAGEMENT DIRECTOR, Los Angeles, California

Created 04/09/2022
Reference 511674
Job type Full Time
Country United States
State California
City Los Angeles
Salary $141,544.32 - $190,759.68 Annually
EXAM NUMBER:

Y1413D

OPEN COMPETITIVE JOB OPPORTUNITY

FILING PERIOD:
April 8, 2022 @ 8:00 AM, (PT)
UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSUREWITHOUT PRIOR NOTICE

NO WITHHOLDS ALLOWED FOR THIS EXAMINATION.

All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department.

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES
The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS annually provides direct care for over 600,000, unique patients, employs over 23,000 staff, and has an annual operating budget of over $6.2 billion.
Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing.

MISSION:
"To advance the health of our patients and our communities by providing extraordinary care"

DEFINITION :
Plans, directs, organizes and develops all health information management division and medical records functions for a large, acute County hospital and ambulatory care clinics/centers.

Essential Job Functions

Provides oversight on key Health Information Management (HIM) services provided at a DHS hospital, such as Medical Coding, Release of Information, Document Scanning and Validation, Data Capture and Reporting, Clinical Document Deficiency Tracking, and File Room Maintenance.

Oversees the preparation of reports for hospital administration on matters concerning or related to the operations of the Health Information Management Division.

Directs the release of medical information to the public, private medical facilities, governmental agencies, and the courts in accordance with departmental policies and legal requirements governing the release of information.

Plans, develops, organizes, and evaluates the operational activities of the Health Information Management Division of a large acute hospital or the clinics and health centers of the Ambulatory Care Network (ACN).

As the custodian of patient medical records, directs the implementation, maintenance, and adherence to access to protected personal health information, release of medical information to the public, outside agencies and the courts in accordance with departmental policies and legal regulations.

Participates in the development and maintenance of a computerized health information management system as part of the overall health information system plan.

Provides consultation to hospital staff on methods of recording and retrieving medical and statistical data for research, budgeting and reporting purposes.

Provides professional health information management consultation services and assistance to medical and clinical staff in evaluating the quality of patient care records and in developing the criteria and methodology for such evaluation.

Formulates, develops, and directs the implementation of procedures and policies governing medical records and related work and coordinates the work of the division with that of other areas of the hospital.

Directs staff development programs, ensures delivery of orientation, in-service education and privacy training.

Develops and directs the implementation of procedures and policies governing health information and medical records to ensure compliance with JCAHO accreditation, Health Insurance Portability and Accountability Act (HIPAA), facility strategic goals and ethical standards.

Develops, implements and assesses the long-range and short-term goals for the division as part of the organization's strategic plan.

Actively serves as the departmental representative on various management committees, such as Utilization Review, Quality Improvements, Medical Audits, Accreditation and Medical Records, Privacy Committee, etc.

Manages the Birth Registry/Clerk and Decedent Affairs function.

Approves all equipment and personnel requests prior to final presentation to administration.

Reviews the annual budget request for the Health Information Management Division and works directly with the facility or ACN Finance Unit.

Develops and modifies hospital policies and procedures for the HIM services such as Medical Coding, Release of Information, Document Scanning and Validation, Data Capture and Reporting, Clinical Document Deficiency Tracking, and File Room Maintenance.

Directs the operation of Cancer Tumor Registrar (CTR) staff.

Requirements
SELECTION REQUIREMENTS:

Certification as a Registered Health Information Administrator (RHIA)*, by the American Health Information Management Association (AHIMA)
-AND-
Five (5) years of experience managing multiple sections, including technical abstracting and coding, file management, health information reporting, or medical clerical functions in a comprehensive acute hospital-based health information management division at the level of Assistant Medical Records Director III**, Medical Records Director I**, Health Information Manager**, or higher. Certification as a Registered Health Information Technician (RHIT)* and t wo (2) additional years of the required experience will be accepted as a substitute for the RHIA* certification.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS: 2 - Light.
Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

DESIRABLE QUALIFICATIONS: Master's degree* from an accredited college or university in Health Information Management, Business, Finance, or Accounting. Credit will be given to applicants who possess additional experience in excess of the Selection Requirements.
SPECIAL REQUIREMENT INFORMATION:
*
In order to qualify for the Selection Requirements , you must include a legible photocopy of your certificate of completion with your online application, at the time of filing . In order to receive credit for a Master's degree , you must include a legible photocopy of your diploma/transcripts which shows the area of specialization with your online application, at the time of filing.

If you are unable to attach required/supporting documents during application submission, you may email the documents to Kendrea Shelvy at kshelvy@dhs.lacounty .gov
within fifteen (15) calendar days of filing your application online . Please include your name (as it appears on your online application), the exam title, and the exam number in the email message.

Please ensure the Certification/License Section of the application is completed. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency. The required certificate must be current and unrestricted .

**Experience at the level of the Los Angeles County's classes listed in the Requirements is defined as follows:

Assistant Medical Records Director III: Assists the medical records director at a very large*** and complex hospital in directing the hospital's medical records program.

Medical Records Director I: Directs the work of a medium-sized staff engaged in carrying out the medical records program at a hospital.

Health Information Manager: Manages all abstracting and coding functions in a large**** acute hospital or a major abstracting and coding operation in a very large*** acute hospital, or acts as the first assistant of the Health Information Management Division of a medium-size***** hospital or the Correctional Treatment Center.

***For this examination, a very large hospital is deemed to be 500 or more licensed beds.

****For this examination, a large hospital is deemed to be 300 to 499 licensed beds.

*****For this examination, a medium-size hospital is deemed to be 100 to 299 licensed beds.

Additional Information
EXAMINATION CONTENT:
An evaluation of your education, training, experience, and desirable qualifications based on your application information and supplemental questionnaire responses weighted 100%.


Candidates must achieve a passing score of 70% in order to be added to the eligible register.

ELIGIBILITY INFORMATION:

Applications will be processed on an "as-received" basis and those receiving a passing score will be added to the eligible register accordingly.

The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE(12) MONTHS.

SPECIAL INFORMATION:
Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history
unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Effective immediately, all notices including test invitations (if applicable), result notices and notices of non-acceptable will be sent electronically to the email address provided on the application. Review more detailed information in the Supplemental Questionnaire.

VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur.

APPLICATION AND FILING INFORMATION:

APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S.MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTE D.

Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline on the last day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on
www.governmentjobs.com/careers/lacounty you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Applications must be received by 5:00 p.m., PT, on the last day of filing.

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website.
Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. Do not group your experience. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. If your application is incomplete, it will be rejected.

IMPORTANT NOTES :

ALL information supplied by applicants and included in the application materials is subject to
VERIFICATION.

  • We may reject your application at any time during the examination and hiring process, including after appointment has been made.
  • FALSIFICATION of any information may result in DISQUALIFICATION or RECISSION OF APPOINTMENT.
  • Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered as a response; in doing so, your application will be REJECTED.
  • Please access the link below for important Employment Information.

    http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information.

For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, E-MAIL, AND PASSWORD:
All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT:
Kendrea Shelvy, Exam Analyst
(323)914-5260
KShelvy@dhs.lacounty.gov

ADA COORDINATOR PHONE:
(323) 914-7111

CALIFORNIA RELAY SERVICES PHONE:
(800) 735-2922
Closing Date/Time:
Employer LOS ANGELES COUNTY

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