Associate Director, Project Management (513494), Long Beach, California

Created 05/01/2022
Reference 517254
Job type Full Time
Country United States
State California
City Long Beach
Zip 90802
Description:

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Associate Director, Project Management. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

Commensurate with qualifications and experience.

Classification

Administrator III

Position Information

The California State University, Office of the Chancellor, is seeking an Associate Director, Project Management to oversee the planning and management of project management, communications, and documentation/training/content management operations, processes, and activities for the Information Technology Services department (ITS). This includes management oversight of critical CO and systemwide technology and business process transformation change initiatives and projects, including feasibility studies, strategy development, project and change management best practices, issues escalation, risk mitigation, benefits realization, and post-project reviews. The Associate Director will meet the organization's objectives to develop and implement preferred program and project management methodologies and practices; create standard templates and tools to be utilized on all ITS projects; provide training on the methodologies and integrate all assigned ITS projects into an organizational project portfolio. The Associate Director will manage the plans, schedules, status reports, and deliverables for the ITS portfolio of projects, ensure project tasks, timelines, scope, and resources are properly maintained, and provide general oversight and leadership to project managers and staff assigned to ITS projects and change initiatives. The Associate Director serves as an escalation point for ITS project issues and risk. The Associate Director will provide leadership and direction to the ITS department and project teams comprised of ITS, Chancellor's Office, CSU campuses, vendors, and consultants for the execution and completion of project activities. This includes resolving conflicting priorities in scope and schedule across the organization, tracking performance against objectives, and developing corrective strategies when goals are not met. The Associate Director will manage the communications between ITS and the CSU, including direct contact with all levels of CSU stakeholders.

The Associate Director will champion and lead the effort to expand project competencies and skills within the CSU system. This includes the development of standards, methodologies, and tools and the delivery of training and mentoring to CSU campuses and the Chancellor's Office.

The Associate Director will serve as an ITS liaison for CO and systemwide technology committees, providing support, facilitation, communication, strategy, and advice on systemwide projects, priorities, and strategy. The Associate Director will participate on CSU systemwide executive/steering committees as appropriate, providing strategy advice and recommendations on systemwide projects, initiatives, priorities, and services. The Associate Director will be directly responsible for special projects and assignments designated by the CIO and participate in IT strategic planning and direction.

The Associate Director will manage the development and operations of the ICSUAM 10100-00 IT Procurement Project Policy, a systemwide policy that replaces Executive Order 862.

Responsibilities

Under the general direction of the Deputy Chief Information Officer, the Associate Director, Project Management will:

-Directly manage the PCMO project managers and Information Management staff.

-Oversee the planning and management of project/portfolio management and information management operations, processes, and activities for the Information Technology Services department (ITS). This includes management oversight of critical CO and systemwide technology and business process transformation change initiatives and projects, including feasibility studies, strategy development, project management best practices, issues escalation, risk mitigation, benefits realization, and post-project reviews.

-Develop and oversee the maintenance of program, project, and portfolio management methodologies and practices, standard templates and tools for ITS projects. Provide training on the methodologies and integrate assigned ITS projects into an organizational project portfolio.

-Manage the plans, schedules, status reports, and deliverables for the ITS portfolio of projects; ensure project tasks, timelines, scope, and resources are properly maintained and provide general oversight and leadership to project managers and information management staff assigned ITS projects.

-Serve as an escalation point for ITS project issues and risk. Provide leadership and direction to the ITS department and project teams comprised of ITS, Chancellor's Office, CSU campuses, vendors, and consultants to execute and complete project activities.

-Resolve conflicting priorities in scope and schedule across the organization; track performance against objectives and develop corrective strategies when objectives are not met.

-Oversee the development of project and portfolio management competencies and skills within the CSU system. This includes developing standards, methodologies, tools, and training and mentoring to CSU campuses and the Chancellor's Office.

-Directly responsible for special projects and assignments as designated by the Deputy CIO and participate in IT strategic planning and direction.

-In partnership with the Associate Director of Change Management, oversee the integration of project and change management methods, processes, and tools to promote CSU projects' successful outcomes.

-Manage the growth and development of a CSU project and portfolio management community of practice and corresponding program to engage CSU project & portfolio management practitioners, advocates, and stakeholders.

-Participate in CSU executive sessions including Technology Steering Committee, CIO Council, CHRS Steering Committee, and others as necessary.

-Provide leadership and direction to CO and systemwide stakeholders, ITAC and ITS. departments in the areas of project and portfolio management, communication, training, and documentation.

-Oversee the development and management of internal and external ITS program and project communications.

-Oversee the development of recommendations, implementation, and maintenance of ITS business processes and procedures and process improvements.

-Manage relationships with consultants, vendors, and ITS departments to ensure regular interaction with other application software or hardware clients, service providers, and professional associations; participate in the selection process for vendors/contractors for CSU programs/projects; review contracts and invoices.

-Travel to the CSU campuses and other organizations as required to represent the PCMO, ITS, and systemwide initiatives.

Provide Program/Project Management to CSU Priority Initiatives

- Develop and implement program and project management strategies and approaches.

-Manage and direct the program and project teams serving as an escalation point for issues and risk and a direct liaison to senior leaders and sponsors.

-Provide skilled program, project, and change management resources to staff participating in CSU programs and projects.

-Provide project and portfolio management skills training and mentoring to program/project staff at the CO and campuses.

-Develop and implement a program management infrastructure providing program, project, and change management best practices and standards for the CSU programs and projects, including methodologies, processes, procedures, tools, collaborative working sites, and documentation repository.

-Develop, implement, and manage a comprehensive, integrated program management plan and schedule for CSU programs and projects.

-Develop, implement, and manage detailed project plans and schedules for projects within CSU programs and projects, including the planning and execution of project deliverables on time and within budget.

-Manage the startup of program operations and launch of the initiative, including strategic planning and execution.

-Work closely and directly with program sponsors and CO/campus leaders, providing strategy, advice, program/project and change management recommendations, status reports, communications, escalation matters, and mitigation strategies.

-Work closely with the Associate Director of Change Management to develop and implement a Sponsor Roadmap for project/program sponsors that guides them through their role as sponsors and provides all required sponsor touchpoints with stakeholders to ensure a successful program.

-Work closely with the Associate Director of Change Management to develop and implement a Sponsor Road Show to create 2-way communication and develop positive relationships between Sponsors and campus stakeholders.

-Develop and maintain strong and trusted relationships with sponsors, program team, and campus stakeholders.

-Participate and provide recommendations and advice in the vendor/contractor selection process: review vendor contracts and invoices.

Qualifications

This position requires:

-This position requires a Bachelor's degree or an equivalent combination of education and experience.

-A minimum of 5 years of related experience in managing information technology programs and projects with a demonstrated ability to deliver complex, business-critical projects successfully.

-A minimum of 5 years managing complex change initiatives.

-Experience with the development and management of strategies, plans, and change networks for large complex change initiatives.

-Possess current project management certification in one or more of the following: PMP, PMI-ACP, Certified ScrumMaster.

Preferred Qualifications

-Master's degree in related field preferred.

-Active PMP certification combined with successful PM experience.

-ProSci Change Management Practitioner certification preferred

-Experience leading significant projects within the California State University.

Application Period

Priority consideration will be given to candidates who apply by May 13, 2022. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Closing Date/Time: Open until filled
Employer California State University (CSU) Chancellor's Office

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