Administrative Assistant II, Oklahoma County, Oklahoma

Created 11/24/2022
Reference 580079
Job type Full Time
Country United States
State Oklahoma
City Oklahoma County
Job Posting Title
Administrative Assistant II

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 SoonerStart

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
Up to $37,807.12, based on education and experience.

Job Description

The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service.

OSDH is seeking a full time Administrative Assistant II providing support to Oklahoma County SoonerStart Early Intervention Program for the Oklahoma State Health Department. This is a state employee position 34001877 governed by the Civil Service Rules , located in Oklahoma City, Oklahoma.OSDH offers a comprehensive Benefits packet,including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance, follow this link Plan Year 2022 .The annual salary for this position isup to $37,807.12, based on education and experience.

Basic Purpose

Positions in this job family are assigned responsibilities involving skilled medical transcription work in typing medical reports from dictating equipment or from physicians notes or other sources.

Typical Functions

  • Transcribes various permanent, confidential, legal, medical documents, including histories, physical examinations, operative reports, discharge summaries, x-rays, EEG's, consultations and letters of correspondence for physicians, psychiatrists, social workers, psychologists and other professional staff as appropriate.
  • Abstracts information from discharge records to compose first draft of discharge summary in keeping with individual physician preference and style for reporting.
  • Communicates with clinicians concerning required documents that are delinquent or incomplete.
  • Provides transcribed documents to the medical records unit and clinician.


Level Descriptor

This is the leadership level where employees are assigned responsibility for the supervision of others in completing the transcription and typing of medical reports and records. This includes assigning and reviewing work, providing training and insuring that required tasks are completed and includes responsibilities for disciplinary actions, employee development, evaluation of performance and other administrative tasks.

Education and Experience

Education and Experience requirements at this level consist of three years of experience typing and transcribing medical reports from dictating equipment; or an equivalent combination of education and experience, substituting the successful completion of a college/technical training course in medical transcription for only six months of the required experience.

Knowledge, Skills, Abilities, and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of medical terminology; of office methods and procedures; of grammar, punctuation and spelling; of dictating and word processing equipment; of report and letter writing; and of supervisory principles and practices. Skill is required to type. Ability is required to establish and maintain effective working relationships with others; to apply policies; and to read and comprehend procedures and manuals.

Physical Demands and Work Environment :

Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone.

Travel Requirements:

Applicant must be willing to perform all job-related travel associated with this position. A valid driver’s license is required .

Application Requirements:

If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
Employer Oklahoma State Department of Health

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