Office & Admin Specialist Int, St. Peter, Minnesota

Created 11/24/2022
Reference 11433864
Job type Full Time
Country United States
State Minnesota
City St. Peter
Zip 56082
Salary Competitive
When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.

Working Title: Office & Administrative Specialist, Intermediate
Job Class: Office & Administrative Specialist, Intermediate
Agency: Human Services Department
  • Who May Apply: Open to all qualified job seekers
  • Date Posted: 11/23/2022
  • Closing Date: 11/29/2022
  • Hiring Agency/Seniority Unit: Human Services Dept / DHS St Peter AFSCME
  • Division/Unit: St Peter / Forensics Scheduling
  • Work Shift/Work Hours: Rotating Shift
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 206 - Clerical/AFSCME
  • Work Area: Scheduling Office
  • FLSA Status: Nonexempt
  • Telework Eligible: No
  • Designated in Connect 700 Program for Applicants with Disabilities : Yes

Make a difference in the lives of Minnesotans.

The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

This position exists to provide administrative and clerical service to the Forensic Scheduling Office while creating and maintaining schedules for security counselors and leads, nursing staff, human services support specialists, dietary staff, and support staff. This position requires customer service, proficient computer skills, and the ability to understand and apply collective bargaining unit language.

Qualifications

Minimum Qualifications
  • Customer Services skill sufficient to provide information to other Forensic Services staff in a helpful and courteous manner.
  • Data Entry skills sufficient to create database records and update entries
  • Database Management skills sufficient to navigate, update, and maintain a database
  • English Language skills sufficient to to compose correspondence with accurate spelling, grammar, and punctuation, and to communicate effectively with co-workers, customers, and union partners
  • Math skills sufficient to add, subtract, multiply, and divide
  • Spreadsheets skills sufficient to to develop and modify basic spreadsheets and be able to sort and extract data
  • Typing/Keyboarding skills sufficient to complete a variety of reports, letters, and data entry
  • Word processing skills sufficient to develop and modify a variety of correspondence and reports

Preferred Qualifications
  • 1 year of scheduling experience or familiarity with Atlas Scheduling Software
  • Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that you clearly describe your experience in the areas listed above.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date.

If you have questions about the position, contact Jodi Culver-Seaquist at jodi.culver@state.mn.us or 507-985-2840 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kristen Hiner at Kristen.Hiner@state.mn.us .

About Human Services Dept

DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:
  • 95% of employees understand how their work helps achieve their agency's mission
  • 91% of employees feel trusted to do their jobs
  • 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
  • 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
  • Public pension plan
  • Training and professional development
  • Paid vacation and sick leave
  • 12 paid holidays each year
  • Paid parental leave
  • Low-cost medical and dental coverage
  • Prescription drug coverage
  • Vision coverage
  • Wellness programs and resources
  • Employer paid life insurance
  • Short-term and long-term disability
  • Health care spending and savings accounts
  • Dependent care spending account
  • Tax-deferred compensation
  • Employee Assistance Program (EAP)
  • Tuition reimbursement
  • Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.
Employer Minnesota Department of Human Services

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