Department: Education
Reports To: One Year Certificate Program and Admissions Manager
FLSA: Non-exempt
Job Grade: 3
About ICP
The International Center of Photography (ICP) is the world's leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our new integrated center on the Lower East Side reunites our school and museum in one space to become the cultural anchor of Essex Crossing.
Position Summary:
Highly visible position in an active education office overseeing immigration for the school's One-Year Certificate Programs and active involvement in the admissions process. Under the direction of the One-Year Certificate Program and Admissions Manager, serve as the Designated School Official (DSO) for the Department of Homeland Security's Student and Exchange Visitor Information System (SEVIS). Responsible for advising and assisting international students with all immigration and visa matters.
Essential Functions and Duties:
International Student Advisor DSO Responsibilities – 50%
- Serve as SEVIS DSO for the One Year Certificate Programs
- Advise prospective and current F-1 students regarding all immigration matters.
- Issue the Form I-20 to all new and continuing students and students on OPT
- Oversee student weekly attendance records in accordance with SEVIS guidelines and follow up with faculty regarding any missing attendance records.
- Monitor SEVIS Alerts and Lists.
- Develop and conduct International Student Orientation with supporting materials.
- Conduct OPT Seminars and prepare OPT applications.
- Support students currently on OPT with SEVIS reporting and other immigration matters.
- Ensure that all international student records are current and up to date.
- Update all international student documents to create ease of communication and include any policy updates.
- Collaborate with the FT team on the international student admissions process for prospective and One-Year Certificate students (in association with the Director of Education, One one-year certificate Program and Admissions Manager, One-Year Certificate Programs Coordinator, and Program Chairs)
- Maintain confidential student records, reports, and office data.
- Prepare letters and certifications of acceptance, enrollment, and successful completion for funding applications, deferral of military service, SSN applications, on-campus employment, passport, and visa renewals.
Admissions Responsibilities – 30%
- Correspond with prospective and accepted students on all matters related to their application and matriculation into the One-Year Certificate programs.
- Help oversee the student matriculation process from admittance through orientation for the OYC programs in association with the One-Year Certificate Program Manager and the One-Year Student Liaison.
- With the One-Year Certificate Program Manager, assists with the production and distribution of Acceptance Letters and Tuition Agreements.
- Schedule and organize onsite and online OYC program Admission Information Sessions for potential and accepted students.
- Together with the One-Year Certificate Program Manager, assist with producing and distributing Welcome Packages and the OYC Student Handbook.
- With the One-Year Certificate Program Manager, schedule and organize the Student Welcome Day and Student Orientation sessions.
- Process Program Acceptance Deferment Requests.
Additional Duties 20 %:
- Participate in One Year Certificate Programs' Open Houses and Info Sessions
- Assist with the logistics of academic activities and student-related events as needed
- Assist the One Year Certificate Program Manager with the coordination, organization, and administrative maintenance of the One Year Certificate Programs
Preferred Qualifications:
ICP is committed to equal opportunity employment. We believe that diversity, equity, and inclusion are values that are integral to offering an open forum for dialogue around photography and visual culture that is open to all. Through this lens, we hope to engage, educate, and inspire our visitors, students, and community at large. We welcome candidates from diverse backgrounds and look forward to receiving your application.
Education Qualifications:
- BA or BS required
- SEVIS training preferred.
- Master's degree in international education, Higher Education Administration, Counseling, or Student Affairs preferred
Experience Qualifications:
- 2 or more years' experience preferred in international student services/advising and SEVIS
- 2 or more years' administrative experience preferred in an education, arts, or photographic environment.
- Must be a US citizen or permanent resident as required by Federal regulations for use of SEVIS.
Competency Requirements (Specific Knowledge, Skills And Abilities needed to perform the essential functions)
- Excellent organizational skills, including demonstrated follow-through.
- Excellent verbal and written communication skills
- Strong people skills, including the ability to work with staff members, faculty, and consultants, as well as with students from all over the world
- Must be able to multi-task in a fast-paced, high-pressure environment.
- Strong computer skills
- Successfully worked as an active team member
- Commitment to providing superior student service.
- Multiple language skills helpful
Working Conditions
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
- The employee is occasionally required to stand and use hands to finger, handle, or feel and reach with hands and arms.
Special Environmental Factors: (Nature of the work environment)
- The employee is required to work in the general public environment (face-to-face contact with the public).
- The employee is required to work in a shared work environment.
- The employee might be required to work hybrid, remotely, or both in-person and online.
Compensation and Benefits
- Salary will be competitive and commensurate with experience.
- ICP provides its staff with a generous benefits package featuring medical, dental, life insurance, short- and long-term disability, pre-tax transit and flexible spending programs, and 403(b) pension plan. (see here )
How to Apply
- Please submit a resume and cover letter. Applications without a cover letter will not be considered
By submitting your application, you are agreeing to receive periodic emails from ICP regarding it programs, and exhibitions.
The International Center of Photography is an Equal Opportunity Employer.
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