Sr. Office Services Coordinator - Salt Lake City, UT - #112128, Salt Lake City, Utah

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PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion.

General Purpose

Facilitates activities in an effective sequence by monitoring tasks, task-owners timelines and expenditures. Compiles data, tracks, summarizes, and reports results, and develops and/or maintains reference information and databases. Compiles, organizes, and summarizes data from multiple sources; monitors/tracks processes to ensure their execution within defined parameters. Determines schedules and availability of resources/materials. Ensures activities are performed in accordance with contract, Corporate, and regulatory agency requirements.

Responsibilities

• Provide complex project management and advanced administrative support for complex departmental needs.
• Act as the “go to” person for information.
• Track, review and process invoices.
• Compile complex data, track, process, summarize and prepare reports and results as requested which may not have precedent.
• Develop and/or maintain reference information and databases of a complex nature.
• Record and document management policies, ensuring compliance with record/document retention/disposal procedures.
• Work with Procurement department to set up new vendors.
• Prepare monthly accruals of expenses for finance department.
• Interface with internal and external customers, research and resolve complex billing issues. Make adjustments as necessary.
• Assist other employees with work assignments as assigned.

Requirements

• High school diploma; or the equivalent combination of education and experience.
• A minimum of 3 years related experience.
• Project management experience.
• Excellent attention to detail.
• Flexibility in establishing deadlines and priorities in a changing business environment with typically tight schedules.
• Ability to organize, coordinate and prioritize tasks, and be accountable for outcomes.
• The ability to multi-task well in order to determine the importance of a request and forward request to appropriate resources to be addressed.
• Ability to lead a team and/or mentor employees.
• Act as a resource to other employees.
• Professional communication and interpersonal skills including the ability to consult with internal and external customers at all levels of the organization regarding matters/issues which may be sensitive and complex in nature.
• Proficient with software applications including Microsoft Word, Excel, Outlook and Access.
• Proficient in creating electronic documents that are complex in nature.

Preferences

• Basic knowledge of SAP

Additional Information

Req Id: 112128
Company Code: PacifiCorp
Primary Location: SALT LAKE CITY
Department: Pacific Power
Schedule: Full-Time
Personnel Subarea: Non-Exempt

Hiring Range: $60,500 - $71,200

Benefits: Health care, retirement, paid time off, tuition assistance, paid short-term and long-term disability, paid bereavement leave. For more information, please visit: https://careers.pacificorp.com/content/New-Benefits-Page/?locale=en_US

Employees must be able to perform the essential functions of the position with or without an accommodation.

At PacifiCorp, we celebrate diversity, equity and inclusion. PacifiCorp is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, medical condition, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law.

Unless otherwise required by law, all offers of employment are contingent upon the successful completion of a background check and drug screening including for marijuana. While marijuana is legal in several states, including Oregon, a positive test for positions in Oregon may disqualify a candidate. The company complies with the laws of Washington and California and only obtains and considers positive tests for marijuana in safety-sensitive positions or those covered by U.S. Department of Transportation regulations.